Create Profiles for Different Apps and Workflows

Profiles let you save different ways of using TypingVoi and switch between them quickly. Instead of changing language, output, history, preview, and shortcut settings every time your work changes, you keep those choices inside a profile that matches the job.

This guide is for people who want TypingVoi to behave differently in different contexts, such as writing in one app, replying in another, or working across multiple languages.

What a profile controls

Each profile is a reusable workflow preset. A profile can have its own:

• Name shown in the menu bar and Settings sidebar
• Spoken language and model choice
• Output behavior, such as Insert at Cursor or Clipboard Only
• Realtime preview preference
• History saving preference
• Optional profile-specific quick-start shortcut
• Automatic activation from selected apps

If you stay on the free tier, TypingVoi still works with the default profile. Creating and editing multiple profiles is a Pro feature.

Understand the active profile

The active profile is the one TypingVoi uses for your next recording. You can see or change it from:

• The menu bar panel under Profiles
• The Settings sidebar under Profiles

When you start recording, TypingVoi uses the currently active profile unless a profile-specific shortcut or app-based activation selects a different one first.

When to create a separate profile

Create another profile when the work changes in a meaningful way, not just because you can.

Good reasons to separate profiles:

• You write in one language but dictate in another
• You want one app to insert text directly and another to copy to the clipboard
• You need a faster, lighter setup for quick replies
• You want cleanup, history, or realtime preview handled differently by task
• You regularly move between different apps with different output expectations

Avoid making a profile for every tiny variation. Most people do well with a small set such as General, Writing, Meetings, Support, or one profile per language.

Create a new profile

Open Settings, then look in the sidebar for the Profiles section.

Screenshot placeholder: sidebar with the Profiles section, the current active profile, and the New Profile or New Profile · Pro button

To create a profile:

1. Click New Profile.
2. Select the new profile in the sidebar.
3. Start with the Profile & Output section.
4. Give it a clear name before changing anything else.

If you are on the free tier, the sidebar shows that extra profiles are a Pro feature.

Name profiles by workflow, not by experiments

The profile name appears in the menu bar and Settings, so it should help you choose quickly.

Good profile names describe the job:

• General
• Writing
• Slack Replies
• Support Notes
• Spanish
• Client Meetings

Less helpful names:

• Test 2
• Fast Model
• Maybe Better

If the real difference is the app, task, or language, put that in the name. You should be able to tell at a glance when to use it.

Set a profile-specific shortcut

Every profile can have its own Profile quick-start shortcut. This is different from the main recording shortcut in system settings.

• The main recording shortcut works everywhere and starts recording with your normal active profile.
• A profile quick-start shortcut starts recording with that specific profile.

This is useful when you want one keystroke for a specific workflow, such as:

• A shortcut for Meetings
• A shortcut for Support
• A shortcut for a non-default language

Use profile shortcuts sparingly. Too many similar shortcuts are hard to remember and easy to trigger by mistake.

Assign apps for automatic profile activation

If you want TypingVoi to change profiles based on the app you are in, open that profile and go to Advanced.

Screenshot placeholder: App activation section in Advanced with the app search field, available applications list, and assigned applications list

Under App activation, you can search installed applications and assign them to the current profile. When recording starts from one of those apps, TypingVoi automatically uses that profile.

This works well for setups like:

• Slack Replies for Slack
• Writing for Notes, Ulysses, or your editor
• Support for your ticketing app
• Meetings for a note-taking app where you review transcripts later

Think of app activation as a default selector. It helps TypingVoi choose the right workflow before you speak.

Choose between manual switching and automatic switching

Manual switching is usually enough if:

• You mainly work in one profile all day
• You only change profiles a few times per week
• Your work happens in the same app but with different goals

Automatic switching is better if:

• Your workflow maps cleanly to specific apps
• You jump between apps often
• You want fewer pre-recording decisions

Profile quick-start shortcuts are best if:

• You need the fastest possible start
• You want to override the active profile intentionally
• You use the same app for multiple kinds of work

Many people use a mix: app activation for the usual default, plus one profile-specific shortcut for a high-priority workflow.

Decide what each profile should optimize

Once the profile exists, tune it around one clear outcome.

Examples:

• Writing: explicit language, stronger model, Insert at Cursor, history on
• Support: quick shortcut, clipboard or direct insertion depending on your app, minimal cleanup
• Meetings: history on, cleanup optional, output set for review instead of direct insertion
• Spanish: explicit spoken language and vocabulary tuned for names or jargon

If a profile keeps producing output you have to fix in the same way every time, that is usually a sign the profile needs different language, model, output, or cleanup settings.

A simple starter setup

If you are unsure where to begin, use this structure:

Profile	Best for	Key idea
General	Everyday dictation	Your default fallback profile
Writing	Notes and drafts	Better formatting and direct insertion
Meetings	Review later	Save history and avoid immediate insertion
Language-specific	Regular non-default language work	Keep language and vocabulary stable

That is enough for most people. Add more profiles only when a repeated task keeps asking for different settings.

Common mistakes to avoid

• Creating too many profiles before you know your real workflows
• Naming profiles after temporary experiments instead of long-term tasks
• Forgetting that a profile quick-start shortcut is different from the main recording shortcut
• Assigning apps before you decide whether app-based switching actually helps
• Keeping one mixed profile for very different languages or output modes

Start simple, then split profiles when the differences become obvious.

Related guides

• Control Where TypingVoi Inserts or Copies Text
• Choose Languages, Models, and Custom Vocabulary
• Use TypingVoi for Multilingual Writing
• Fix Permissions and Choose Shortcuts

Best next step: tune the new profile’s output mode, language, and model so it matches the exact app or task you built it for.